Ph.D. Registration shall be cancelled by the Registrar on the recommendations of the Chairperson/DPC, Doctoral Programme Coordination Committee followed by the approval of the Vice-Chancellor, if the scholar: -

• earns two consecutive adverse progress reports from his supervisor.
• fails to contact his supervisor or leaves the programme
• does not complete the course work
• does not qualify the Comprehensive Examination even in the second attempt
• does not meet 80% attendance criteria in theory and Practical separately
• is found guilty of misconduct.

The aggrieved scholar may file an appeal against cancellation of Ph.D. registration to the Advanced Studies and Research Board within a period of 30 days. The Advanced Studies and Research Board will give him an opportunity to be heard in person. However, the decision of the Advanced Studies and Research Board will be final and will not be questioned in any court of law.

Course work:

Course contents, if revised, shall be approved by the DPC of each department and by the other relevant bodies. The teacher concerned will be responsible for determining the details of the course

•  There will be two semesters in each year, winter and spring, of 18 weeks each with a minimum of 16 weeks for the course work. The DPCC shall regulate the commencement of the semesters. The first semester shall normally start on second Monday of September each year and terminate by mid January. The second semester shall start on the second Monday of the following February and its examinations shall be held by mid June. For M.S / M.Phil two semesters of course work and two semesters of research (6 credit hours) will be mandatory.

•  For Ph.D., from the second Monday of September, the students who have maintained CGPA 3.0 or above in M.S / M.Phil and has qualified subject GRE (international) shall undertake additional course work/Research techniques training (in case of Experimental Sciences) equivalent to 18 credit hours.

•  There will be a Comprehensive Examination after Ph.D. course work in the following February (Up till last week of February).

•  There shall be two examinations for each course during each semester. These examinations shall be termed as mid semester (mid-term) and the final term. The mid semester examination shall be held during 9 th week of each semester. The final examination is to be held at the end of the semester. (Marks: Mid term 25%, home assignments 25%, Final examination 50%). In addition to these examinations, the teacher shall give home Assignments, term papers, quizzes etc. In addition to these, semester rules of this university will be followed. The result of a course will be submitted after one week of examination and result will be notified after two week of completion of examination. The DPC shall be responsible for supervising the teaching, examination and their related matters. The DPC may also review the evaluation of any student/class if it deems appropriate within one week of submission of result. The result of semesters as well as comprehensive examinations shall be communicated to DPCC within two weeks of announcement of result

2 years MS / M. Phil

A. All courses given in the first year (1 st & 2 nd semesters) will be designated by 500.

B. All courses given in the second year (3 rd & 4 th semesters) will be designated by 600.

All courses will be preceded by 2-4 alphabets to be decided by the Department / Centre / Institute / College indicating the title of the degree/ area of specialization.

Courses will be divided into following categories:

a.) Compulsory
b.) Core / Minor
c.) Major
d.) Elective

Each Department / Centre / Institute / College shall decide its own compulsory, core/ minor, major and elective subjects. The courses offered by a Department / Centre / Institute / College shall be announced with a short description of each course along with time, day, class room, name of the teacher, semester and credit hours.

C. A regular student will normally be required to take workload of eight to eighteen credit hours in each semester.

D. At the end of the first semester a student must obtain a minimum Grade Point average (GPA) of 2.50 to be promoted to the second semester.

E. In case a student is able to obtain GPA of 2.30 or more but less than 2.50 he / she will be promoted to the second Semester on probation. The candidate, who fails to secure 2.30 GPA in the first Semester shall stand automatically dropped from the rolls.

F. At the end of the second semester, a student must obtain a minimum Cumulative Grade Point Average (CGPA) of 2.50 and must also pass at least 50% of the courses offered by him / her in order to be promoted to the third semester. If any of the preceding two conditions is not complied with by a student then he / she shall be removed from the rolls of the Department / Centre / Institute / College.

G. In the 3rd and 4th semesters a student will carry out research under the supervision of his / her supervisor and submit research thesis / report / project by the end of 4th semester.

H. In the third semester a student will also be required to repeat those courses of the first semester in which he/she had failed and maintains CGPA of 2.50 failing which his / her name will be removed from the Department / Centre / Institute / College.

I. In the fourth semester, a student will be required to repeat those courses of the second semester in which he / she had failed and maintains CGPA of 2.50 failing which his / her name will be removed from the Department / Centre / Institute / College.

J. A student, who completes all the courses and has not been required to repeat any course(s), obtains CGPA of less than 2.50 but not less than 2.30 at the end of the 4 th semester, may be allowed to repeat up to two courses (varying 2-6 credits) in which he / she had obtained the lowest grades, in order to improve the CGPA so as to obtain the minimum of 2.50 failing which he / she shall not be awarded degree and removed form the rolls of the Department / Centre / Institute / College.

K. A student who had earned ‘F' grade in a course in 1 st semester may be allowed to take one additional course during the 2 nd /3 rd semester with the permission of the DPC of the Department / Centre / Institute / College.

L. A student who had earned ‘F' grade in a course in 2 nd semester may be allowed to take one additional course during the 3 rd /4 th semester with the permission of the DPC of the Department / Centre / Institute / College.

M. The teacher shall send a copy of the activity record of the courses on prescribed Proforma to the DPCC, DPC, Chairman / Director / Principal at the end of each semester .

N. After two semesters (24 credit hours) of course work and comprehensive examination, research work of six credit hours will be carried out in second year (third and fourth semesters). Title of the thesis will be recommended by DPC/DPCC for the approval of the Vice-Chancellor. Thesis shall be submitted within three months of termination of 4 th semester. Evaluation of thesis will be by External Examiner . Board of Examiners for the examination of thesis shall be appointed by the Vice Chancellor out of the panel recommended by DPC concerned.

PhD

A. Candidate has to complete 18 credit hours course work, qualify comprehensive examination and carry out research for 2-4 years.

B. All courses given in the Ph.D Programme will be designated by 700

C. A regular student will normally be required to take workload of eight to eighteen credit hours in each semester. Eighteen credit hours course work must be completed within two semesters

D. At the end of the first semester a student must obtain a minimum Grade Point average (GPA) of 3.00 to be promoted to the second semester. In order to qualify a course GP 2.70 required.

E. In case a student is able to obtain GPA of 2.80 or more but less than 3.00 he / she will be promoted to the second Semester on probation. The candidate, who fails to secure 2.80 GPA in the first Semester, shall stand automatically dropped from the rolls.

F. At the end of the second semester, a student must obtain a minimum Cumulative Grade Point Average (CGPA) of 3.00 and must also pass all the courses offered by him / her in order to be promoted to the third semester for research. If any of the preceding two conditions is not complied with by a student then he / she shall be removed from the rolls of the Department / Centre / Institute / College.

G. A student, who completes all the courses and has not been required to repeat any course(s), obtains CGPA of less than 3.00 but not less than 2.80 at the end of the 2 nd semester, may be allowed to repeat one course (varying 2-4 credits) in which he / she had obtained the lowest grades in the next semester, in order to improve the CGPA so as to obtain the minimum of 3.00 failing which he / she shall not be awarded degree and removed form the rolls of the Department / Centre / Institute / College.

H. A student who had earned ‘F' grade in a course in first semester may be allowed to take one additional special course in second semester.

I. The teacher shall send a copy of the activity record of the courses on prescribed proforma to the DPCC, DPC, Chairman / Director / Principal at the end of each semester .

No student will take any course unless he has cleared the pre-requisite for it as determined by the respective Department / Centre / Institute / College .

ix. A course may range from one credit hour to four credit hours.

x. The minimum number of contact hours for course work will be 15 per semester for one credit hour course for the first year.

xi. One credit hour stands for at least one hour class contact per week per semester. For practical / laboratory work, 3 hours shall be considered equivalent to one credit hour.

xii. Only those students, who have attended not less than 80% of lectures and practicals separately in each course, shall be eligible for admission to such examination.

xiii.  A teacher shall report the names of the students who are absent from the lectures/practicals continuously for 14 days to the Chairman/ Director/ Principal of the Department/ Institute/ College concerned who will forward the names of the student/s to the Dean/DPCC to enable him/her to strike off the names of such student/s. The Dean/DPCC may for valid reasons readmit such a student/s on the recommendation of DPC.

xiv.  The scripts of each examination shall be shown to the students concerned by the teacher and taken back immediately. The Department concerned shall keep such record for one year.

xv. The teacher shall send the final award list to the Chairman /Director /Principal of the Department /Institute/ Centre/College who will forward it to the DPCC, Controller of Examinations and a copy to the respective Dean.

•  Students admitted to the M.S, M.Phil, course shall take comprehensive examination after two semesters. The concerned Department/Institute/ Centre/College shall hold the said examination. The Comprehensive Examination shall be held in the month of July within one month of the final term examination of the second semester.

•  The comprehensive examination will cover all course work and will consist of one composite paper (50 - 70% objective; 30 - 50% subjective). The examination will test the student's ability to integrate and assimilate the knowledge obtained from the courses, seminars and independent studies.

•  Examiners (3-5) for the comprehensive examination shall be appointed by the Dean out of a panel of names recommended by the Doctoral Programme Committee. At least 2 examiners will be from out side the University.

•  To pass the comprehensive examination, a student must get GPA not less than 2.50 in MS/.Phil and 3.0 for Ph.D.

•  If the student does not pass the comprehensive examination or doesn't get at least GPA 2.50 for MS/M.Phil and GPA 3.0 for Ph.D, in the first attempt but =2.30 for MS/M.Phil and =2.80 for Ph.D he may be given one more chance on the recommendation of his Supervisor and departmental Doctoral Programme Committee. Similarly, a student who remains absent during the comprehensive examination will only be given a second chance to sit in the examination subject to a condition that his/her circumstances of not being able to attend the examination are well justified and accepted by the concerned DPC. On the recommendations of the concerned DPC, the Dean/DPCC may allow such a student to reappear. The registration of a Ph.D. student shall be deemed to have cancelled if he/she does not pass the comprehensive examination even in the second attempt. The second Comprehensive Examination shall be held within one month of the first examination.

•  For PhD from the second Monday of the September, the students who have maintained CGPA 3.0 in M.S/M.Phil and qualified subject GRE shall undertake course work/ Research techniques training (for experimental sciences) equivalent to 18 credit hours.

•  There will be a Comprehensive examination for this Course work in the following February. If a student doesn't qualify by securing GPA/GP 3.0, he will need to sit in the examination again to be held within one month of the first examination.

i) After securing a minimum of CGPA 3.0 in the comprehensive examination of 18 credit hours, a student shall prepare a synopsis for PhD research work within the next 6 months. The synopsis should normally be submitted by 31 st August of the same year in which a student passes the comprehensive examination. Guidelines for synopsis write-up are given in Annex-III. The synopsis has to be recommended by the DPC for approval from Advanced Studies and Research Board. DPC will co-opt 2-3 experts in the relevant field (on the recommendations of the Dean) for the evaluation of synopsis.

ii) Students will submit copies of their synopses to the Departmental Doctoral Programme Committee (DPC) and one copy to the Punjab University Doctoral Programme Co-ordination Committee (DPCC) for approval.

iii) The Departmental Doctoral Programme Committee (DPC), after evaluation, shall forward the synopsis within a period of three months to the DPCC for approval of the Advanced Studies and Research Board.

vi) In case the DPC fails to forward the synopsis within three months, the DPCC will directly forward the synopsis to the Advanced Studies and Research Board for approval.

v) Panel of Examiners for Ph.D. thesis evaluation shall also be routed through DPC/DPCC.

M Phil Research / Thesis

The research thesis shall be submitted within the specified period of registration or up to a maximum of three months after the final examination at the end of 4 th Semester. The Vice-Chancellor on the recommendations of the respective DPC, to avoid any hardship in genuine cases, shall have the power to extend the date of submission of thesis for a total period not exceeding six months.

i) A Board of Examiners for the evaluation of thesis shall be appointed by the Vice-Chancellor out of the panel recommended by the DPC concerned.

ii) The Board of Examiners shall comprise:

a) Chairman/Director/Principal of the Department/Institute/Centre/ College (Ex-Officio)
b) External Examiner (One)
c) Research Supervisor/s (Internal/s)

iii) The candidate shall have to appear before the Board of Examiners for the assessment of his thesis and comprehensive examination. The Board of Examiners shall either accept or defer for re-submission or reject the thesis.

iv) No degree shall be awarded unless the Board of Examiners recommend the award.

v) If the Board of Examiners find that the thesis is wholly inadequate, the thesis shall be rejected.

vi) If the thesis, though inadequate, is of sufficient merit, in the opinion of at least two examiners including the external examiner, the Board of Examiners may recommend to re-submit it in a revised form within a period of six months.

vii) The Chairman/Director/Principal shall forward to DPCC and the Controller of Examinations the names and particulars of successful candidates for award of the Degree of M.Phil.

viii) On receipt of the names of successful candidates from the Chairman/Director/Principal , the Controller of Examinations shall issue a result notification.

Ph D Thesis

The thesis (guidelines for the thesis format given in Annexure-IV ) submitted by the candidate for Ph.D. degree must comply with the following conditions: -

i)  It must form a distinct contribution to knowledge and afford evidence of originality, shown either by the discovery of new facts or by the exercise of independent critical judgment.

ii)  It must not include research work for which degree has been conferred on anybody in this or any other University.

iii) For candidates in Faculties of Behavioral and Social Sciences, Arts and Humanities (except Department of French or other modern languages where thesis be written in French language or respective language), Economics and Management Sciences, Commerce, Law, Engineering and Technology, Life Sciences, Sciences, Pharmacy, Medicine and Dentistry and Education the thesis must be written in English and the presentation must be satisfactory for publication. In Faculties of Islamic Studies & Oriental Learning, each Department shall decide about the Language (English/Urdu/any other) in which the dissertation is to be written. However in case of Urdu / any other language, an abstract in English shall be included.

iv)  A 1-3 (to be decided by the faculty) publication in HEC approved journals (see HEC website) is requisite for thesis submission.

v)  Any part of the thesis that has been published before submission of the thesis must be appended at the end of the thesis

vi) The candidate shall submit through his supervisor four copies (5 copies in case of co-supervisor) of his thesis typed or printed, along with 4/5 copies of a short abstract of about 1000 words and a CD of the thesis after qualifying Ph.D.

vii) The candidate shall pay the prescribed fee for the examination at the time of submission of thesis.

viii) The candidate shall at the time of thesis submission supply the documents as per university requirements.

b) APPOINTMENT OF EXAMINERS:

i)  The DPC (with co-opted members) will recommend to the Advanced Studies and Research Board to approve a panel of External Examiners (foreign from technically advanced countries – for thesis evaluation and local – for viva voce exam) for evaluation of thesis before submission.

ii) The Vice-Chancellor shall appoint two External Examiners.

iii)  The Controller of Examinations shall get thesis evaluated within six months after the date of submission/resubmission of thesis to his office. Any delay beyond six months be brought to the notice of the Vice-Chancellor immediately.

iv)  No degree shall be awarded unless all Examiners recommend the award of the degree. While recommending the award of degree, the examiners shall also report whether or not the thesis is fit for publication both from the point of view of content and language.

v) If both External Examiners find that the thesis is wholly inadequate the candidate will be asked for additional research work of maximum of one year.

vi)  If one of the External Examiners approves the thesis and the other rejects, it shall be sent to a fresh (3 rd ) examiner, for evaluation. If this new (3 rd ) examiner disapproves the thesis, the candidate shall be declared to have failed. In case of approval of the thesis by the 3 rd examiner, the case shall be processed further for the thesis defense.

vii) If any of the examiners adjudges the thesis inadequate and suggests major modification/ revision of the thesis, the candidate will be required to re-submit a Revised Version of the thesis within one year. He will be required to pay fresh fee for the examination.

viii)  The same examiner who suggests modification of the thesis, but not recommended the award of Degree, shall evaluate the Revised Version of the thesis.

ix)  If Examiner suggests modification/ corrections and also recommends the award of Ph.D degree, the candidate will make changes within three months. The corrections/ modifications/ changes in the revised version will be verified by the supervisor and Dean of the Faculty.

x)  If any of the examiners finds the thesis adequate but suggests minor modifications/revision, this may be incorporated and certified by the thesis supervisor (Internal Examiner) and Dean of the relevant faculty.

xi)  If the thesis is adjudged as adequate by all the Examiners and accepted by the Advanced Studies and Research Board, the scholar shall be required to undergo a Viva-Voce Examination to be conducted by one External Examiner (local) and Supervisor/s.

xii)  One examiner for viva-voce examination should be appointed from within Pakistan from the approved panel.

xiii)  The Viva Voce Examination shall be open to the public but only the Examiners appointed for this purpose will do the evaluation.

xiv) If the scholar fails to satisfy the examiners in the viva-voce examination, they may require the scholar to defend the thesis for the second (and the final) time within a period of six months.